![]() Utilize any of the tips above for public meetings depending on your audience and level of trust for all participants.If you do not deactivate this setting then do not share this URL publicly or anyone with access to the URL will be able to join your meeting. In your Zoom settings, there is a default setting enabled that embeds the password in the meeting URL for your invited attendees.When creating a new meeting, establish a password for the meeting or enable a waiting room for the meeting.Many of these settings may be on by default, but it is always good to double check each meeting before the meeting officially starts. Keep the participants tab open to review and moderate as necessary.Allow participants to chat only with the host.Do not allow participants to unmute themselves.Help manage mute or kick participants when necessary.Generate a unique meeting ID for each meeting.No attorney-client relationship has been formed by way of this response.Creating Public, Private Zoom Meetings Contact ITS In responding to these inquiries, we can give general information regarding open government and speech issues but cannot provide specific legal advice or representation. It may be worth contacting the secretary and requesting that she stop reading out attendee names as a courtesy, but we are unaware of any specific prohibition in the Brown Act that would prevent this.īryan Cave Leighton Paisner LLP is general counsel for the First Amendment Coalition and responds to FAC hotline inquiries. ![]() Additionally, any attendee at a meeting is permitted to video record the proceedings, which could indicate that public meetings are not generally considered spaces in which attendees have an expectation of privacy. However, it seems unlikely that a successful action for invasion of privacy could be brought based on the conduct of a Brown Act meeting-in ordinary circumstances, attendees at meetings are visible to the public and understand that they are appearing in a public forum. Invasion of privacy is a tort, and is thus somewhat outside the scope of our expertise at this hotline. While § 54953.3 provides that members of the public may get into meetings without providing any identifying information, we are unaware of any specific provision that would prevent a legislative body from recognizing people at its meetings once they are inside. These two settings together will allow participants. When scheduling a meeting, the host must disable the waiting room feature and enable the setting to allow participants to join before the host. The Brown Act is similarly silent as to whether a member of a legislative body is prohibited from stating the name of attendees. It is possible to start or join a Zoom meeting without the host present, as long as the host scheduled the meeting with specific settings configured. However, the Brown Act is silent as to whether members of the public must be permitted to remain anonymous once they are in attendance at a meeting. Brown Act states that members of the public cannot be required to sign in as a condition of attendance at a public meeting. The following are a couple of my thoughts:ġ) Is it a violation of the California Brown Act? I can’t be required to register to attend the meeting, but by stating my name it’s almost as if she is “registering” me without my consent?ģ) If this were an actual in-person meeting I don’t think this would be tolerated - at the beginning of the meeting they couldn’t look out into the audience and publicly list/identify the attendees - at least I don’t think they could.Ī: The Ralph M. I am going to ask her to stop doing it, however before I do that I would like to determine whether or not what she is doing is actually a violation of any law. Public - and she even goes so far as to say the neighborhood that I live in.Īs a member of the pubic attending the meeting, I would prefer that she not identify me in any way and most definitely not by my full real name. ![]() However, at the beginning of the Zoom meetings the district secretary has gotten into the habit of stating a list of all the attendees and she frequently identifies me by my real full name - not as John Q. ![]() During a live running meeting, an admin can use the Join Live as Assistant feature, which allows the admin to join into the meeting as a co-host if the host is currently logged in and is also in the meeting, and if the meeting has the co-host feature enabled. Public,” which as you can probably guess isn’t my real name. Advanced dashboard meeting features How to Join Live as Assistant. I’ve set up my Zoom sign-on to identify me as “John Q. Q: I’ve attended some meetings of a local government in California recently and they’ve started using Zoom to conduct the meetings because of the local COVID-19 public health orders. The Right to Know: A Guide to Public Access and Media Law, Second Edition, Buy: $30.
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